Time blocks and day parts

How to set and apply time blocks and day parts to schedule faster

Christina avatar
Written by Christina
Updated over a week ago

This article was reviewed on 3/23/2022.

Time Blocks

Time blocks can be set to make scheduling much faster. Rather than choosing the start time, end time, and a break duration in three separate steps, time blocks allow you to choose all three from a preset list and apply it in just two clicks. 

These can be set for specific locations or they can apply to the entire organization. 

Note that assigning a location to a time block means that an admin or manager has to be assigned to that location in order to see it as an option when scheduling.

To add or edit time blocks, go to the Schedule page and click the options button (3 dots) near the top right.

Click "edit time blocks and day parts" and you will see a side panel open. Click to add a new one or choose an existing one to edit it.

Next, add the details. For example, you might have a "mid" shift that always runs from 12 PM to 8 PM with a 30-minute break. Leaving the location blank will allow this block to be used at any location. You can also choose to hide the end time for a time block. When you're done editing, click Add.

You'll get confirmation that the time block has been added and will see it listed in the side panel.

Once you have your time blocks saved, you can select them when creating new shifts or editing existing ones. You’ll notice you can also add new time blocks right from the new shift window.

Day Parts

Day parts are a Premium feature that can be used to enhance your scheduling experience. With this feature, you can sort and filter shifts according to the time of day when they occur, meaning managers and admins can focus on specific timeframes within the course of a workday.

To set up your day parts, go to the Schedule page, then click the options button (3 dots) near the top right and choose Edit time blocks and day parts.

In the side panel that pops out, click on the Day parts tab.

Click the Create day part button to add a new one.

Next, add the details: For example, you may want to create a time range called Lunch from 11 AM to 2 PM in order to see all the shifts starting around lunch time.

When you're done editing, click Add and the new day part will now be in your list.

Once you have created a day part, you apply it on your schedule using the filters.

Selecting it will show only shifts that occur within that range.

You will also see that you can now group your schedule according to day parts (top right of the schedule). This will group shifts together based on the day parts you have defined. A shift will be included if it starts within the defined range.

Shifts that begin outside of a defined range will be moved to Other.

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